The April meeting of the Cluster Committee was held at the home to Wally and Carol Sommerfelt.  Members present were:  the Sommerfelts, Catherine Bell, Paula Smiddy from the TVKC and David Miller, Donna Burchi, Janie McDonald, Pat Hodges and Debby Sharp from ORKC.  This was a quorum.

 

CALL TO ORDER

 

The meeting was called to order at 7:05 p.m., by the chairman. 

 

APPROVAL OF MINUTES

 

The minutes of the previous meeting, as received by each member of the board, was approved.

 

DISCUSSION OF PLANS FOR THE SHOW

 

The following items were discussed:  May 2, 2010, is the deadline for placing an ad in the August, September and October issues of the AKC Gazette.  The cost of a full page is $850.  A half page ad is $475.  It was moved, seconded and

 

RESOLVED,  to place a half-page ad in the Gazette.  Donna Burchi and Catherine Bell to follow up.

 

Linda Pitts, with Catherine Bell assisting, is planning a party Saturday night during the cluster with the cost being not more than $50 per person.  Proceeds from this event will go to a charitable cause to be decided by the committee and Linda Pitts at a later date.

 

There was discussion on the feasibility of having Red Cross First Aid classes available for a fee on several days during the cluster.  Availability of space for this project and the schedule of the Red Cross will be determining factors.

 

Oak Ridge has provided a logo for use on trophies that club will offer.

 

Classes for those wishing to be stewards will be held during the summer. 

 

Rules and regulations to be printed in the catalog are due to be given to Catherine Bell by the next cluster meeting.  There was discussion on some items that needed to be included and suggestions were made.

 

ADVERTISING

 

Members of both clubs may place one-half page ads in the catalog at the cost of $40 which included one photograph.  A quarter page ad will be $25. 

 

VENDOR CONTRACT

 

The vendor contract was reviewed.  (copy filed with minutes).  If a contract is cancelled prior to October 15 the penalty will be $50.  If the contract is cancelled between October 15 and November 1, 2010, the penalty will be 50% of the  contract.  No refunds will be given after November 1, 2010.

 

OTHER BUSINESS

 

The Whippet Club will support their entry at these shows and sweepstakes will be held in this breed. 

 

Ladd’s Golf Carts are available for rent at $50 per day.  Contact information for this vendor will be included in the premium list.

 

It was moved, seconded and

 

              RESOLVED,  that the Cluster Committee would authorize the purchase of two booster tubs for use at the shows.  Funds for this will be taken from the cluster account.

 

RV hookups will be on a first come, first served basis with fees of $40 per night, $30 without hook-ups.  Propane will be available. 

 

The committee to design a brochure to be used in soliciting ads and sponsorships will meet on May 4, 2010, at the Sommerfelts.

 

ADJOURNMENT

 

The being no further business to be discussed at this time, the meeting was adjourned at 9:50 p.m.  The next meeting will be held on May 25, 2010.

 

Respectfully submitted,

 

Debby Sharp

Secretary